DISCLOSURE TEXT ON THE PROCESSING OF PERSONAL DATA
Op. Dr. Alperen Tekin applies the necessary procedures to ensure that personal data is processed and stored in accordance with the relevant legislation, in particular the Constitution of the Republic of Türkiye, the international conventions on human rights to which our country is a party, and the Turkish Personal Data Protection Law No. 6698 (“KVKK”).
Within the limits required by the legislation, your personal data may be recorded, stored, updated, disclosed to or transferred to third parties where permitted by law, classified, anonymised where necessary, de-identified where necessary, destroyed, and processed in the ways set out in the KVKK, in a manner connected with and proportionate to our activities and service purposes.
By means of this Disclosure Text, information is provided in our capacity as “Data Controller” regarding how the personal data obtained within the scope of the health services we provide is processed.
Information regarding the processing of your personal data by Op. Dr. Alperen Tekin as the data controller is set out below;
HOW DO WE COLLECT AND PROCESS PERSONAL DATA?
We collect various information from our patients or, where necessary, from their legal representatives, from our employees, and from third parties associated with our services within the scope of the service we provide. Such information is collected in all circumstances in accordance with the data processing principles and conditions set out in the Personal Data Protection Law No. 6698 (“KVKK”).
Among special categories of personal data, health data of the relevant persons may be processed without seeking their explicit consent, but only for the purposes of protecting public health, preventive medicine, medical diagnosis, the performance of treatment and care services, and the planning and management of health services and their financing, by persons under an obligation of confidentiality or by authorised institutions and organisations. In addition, regardless of type, all special categories of personal data may, pursuant to law, only be processed where the adequate measures determined by the KVKK are taken.
The personal data you share with us within the scope of our practice activities is collected by automated or non-automated methods by being recorded, stored, modified and reorganised for the purposes of protecting public health, preventive medicine, medical diagnosis, the performance of treatment and care services, and the planning and management of health services and their financing, provided by Op. Dr. Alperen Tekin. Under the KVKK, any operation carried out on data is regarded as “processing of personal data”.
In addition, your personal data may be processed when you visit our practice for information, appointments, complaints or other purposes relating to the provision of services.
WHICH PERSONAL DATA DO WE COLLECT?
Although the content varies depending on the health services provided or to be provided to you, or on your legal relationship with our practice (as an employee, consultant, etc.), examples of the personal data we collect for the purposes stated in Section 3 below are as follows;
Your identity information, contact information, accounting information, data relating to private health insurance and/or your Social Security Institution data for the purposes of financing and planning health services, your health information, your biometric data and other data: in the event that you apply for a job at the practice, all personal data including the curriculum vitae obtained in this respect, and, if you are an employee of the practice, data relating to your family members and all kinds of personal data to be used within the scope of your personnel file in connection with your employment contract and legal relationship.
PURPOSES AND LEGAL GROUNDS FOR PROCESSING YOUR PERSONAL DATA
Both the special categories of personal data and the general personal data you share may be processed for the following purposes;
Fulfilling our legal obligations set out in the Basic Law on Health Services No. 3359, the Decree Law No. 663 on the Organisation and Duties of the Ministry of Health and its Affiliated Institutions, the Regulation on Private Health Institutions Providing Outpatient Diagnosis and Treatment, the Regulation on Personal Health Data and other relevant regulations; retaining your data within the scope of our contractual responsibilities; retaining information relating to your health data that must be stored under the relevant legislation; sharing requested information with the Ministry of Health and other public institutions and organisations pursuant to the relevant legislation; protecting public health, preventive medicine, medical diagnosis, the performance of treatment and care services; providing information to public prosecutors, courts and relevant public officials upon request and as required by legislation in matters concerning public security and in legal disputes; the provision of health services including preventive health services; and the planning and management of financing for the provision of health services. Your personal data may be kept in both digital and physical form by being transferred to physical archives and/or information systems located within our practice and/or within contracted organisations.
MATTERS RELATING TO EXPLICIT CONSENT WITHIN THE SCOPE OF THE CONDITIONS FOR PROCESSING PERSONAL DATA
Your personal data will be processed in the manner prescribed by law and the rule of good faith, in a way connected with, limited to and proportionate to the purposes of processing, accurately and up to date, and for specific, explicit and legitimate purposes.
FOR HOW LONG DO WE PROCESS YOUR PERSONAL DATA?
Your personal data will be processed in accordance with the periods required by the legislation and other regulations, and in any case for as long as the legitimate purposes stated above continue to exist.
PERSONS AND ORGANISATIONS TO WHICH YOUR PERSONAL DATA MAY BE TRANSFERRED
We may transfer your personal data to institutions or organisations permitted under the provisions of the Basic Law on Health Services No. 3359, the Decree Law No. 663 on the Organisation and Duties of the Ministry of Health and its Affiliated Institutions, the Regulation on Private Health Institutions Providing Outpatient Diagnosis and Treatment, the Regulation on Personal Health Data and other relevant legislation; to the Ministry of Health and its sub-units; to security forces and similar law enforcement units affiliated with the Ministry of Interior; to public prosecutors’ offices; to courts; to other official authorities empowered by law; to private insurance companies; in the event of a possible legal dispute, to our lawyers, consultants, auditors and business partners; to laboratories, centres and similar third parties with whom we cooperate for health services; and to domestic organisations and other third parties from whom we receive services contractually or with whom we cooperate in order to carry out our activities.
WHAT SHOULD YOU DO IF YOUR PERSONAL INFORMATION CHANGES?
If there is any change in your personal data, you must inform us so that we can update our records. In addition, in accordance with our procedures, your approval will be requested in order to verify that your personal data, such as your contact and address details, is accurate and up to date.
PERSONAL DATA OF CHILDREN
Under the laws of the Republic of Türkiye, we may process the personal data of individuals under the age of 18, in cases where explicit consent is required, with the consent of the minor’s parent or legal guardian.
RIGHTS OF THE PERSONAL DATA SUBJECT UNDER LAW NO. 6698 (KVKK)
Pursuant to Article 11 of the KVKK No. 6698, the rights of the Personal Data Subject are as follows:
By applying to us in accordance with the legislation in relation to your processed personal data, you have the right to:
learn whether your personal data is being processed; request information if your personal data has been processed; learn the purpose of processing your personal data and whether it is used in accordance with its purpose; know the third parties in the country or abroad to whom your personal data has been transferred; request the correction of your personal data if it has been processed incompletely or incorrectly; request the deletion or destruction of your personal data within the framework of the conditions set out in Article 7 of the KVKK (since there is an obligation to retain personal data within the scope of health legislation, the right to erasure will be assessed pursuant to the Regulation on Personal Health Data); request that the correction, deletion or destruction of your personal data be notified to third parties to whom the data has been transferred (since there is an obligation to retain personal data within the scope of health legislation, the right to erasure will be assessed pursuant to the Regulation on Personal Health Data); object to a result arising against you as a consequence of the analysis of the processed data exclusively through automated systems; and request compensation for damage in the event that you suffer damage due to the unlawful processing of your personal data.
In addition, where we have obtained your consent to process your personal data for a specific purpose (for example, for a research project) or to carry out informative promotional activities for you, you may withdraw your consent at any time.
In order to exercise the rights stated above, you may complete the “Application Form Pursuant to the Personal Data Protection Law” at our practice, stating your identity information, the right you wish to exercise and your request in detail, and deliver it in person to the address “Suadiye, Noter Sk. Lütfiye Hanım Apartmanı No: 21 Daire: 9, 34820 Kadıköy / ISTANBUL / TÜRKİYE”, or send it via a notary public or by registered and reply-paid post with the note “Personal Data Information Request”. In addition, if required, you may contact us via the e-mail address info@opdralperentekin.com or by telephone on 0532 309 31 01.
We reserve the right to request the presentation of identification in order to verify identity information during the application.
Your applications within this framework will be concluded within a maximum of 30 days. Such applications are free of charge; however, pursuant to the second paragraph of Article 13 of the Law, if the process requires an additional cost, the fee determined in the tariff set by the Board will be charged by our practice.
